Administrative Assistant, Engineering – City of Burnaby

12 July 2023

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Job Description

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Administrative Assistant, Engineering

Competition No.:
2023-260

Duration:
Regular Full Time

Salary:
$, plus competitive benefits

Schedule:

Special Notes:

Miscellaneous:

Last Updated:
7/12/23 11:11 AM

Description
As the third largest City in British Columbia, the City of Burnaby is committed to creating and sustaining the best quality of life for our entire community. As a City, we provide facilities and services that support a safe, connected, inclusive, healthy and dynamic community. With this in mind, comes great responsibility – we seek likeminded individuals who are passionate about the community, work with integrity and respect, and are innovative when it comes to the work and services Burnaby provides to our citizens.

The City of Burnaby is looking for a talented individual to join our team! Reporting to the Deputy General Manager of Engineering, the Administrative Assistant performs a variety of secretarial and administrative tasks to support the engineering team on a wide range of projects and workflow functions involving highly sensitive and confidential issues. This exciting role consists of screening and directing phone calls and enquiries, handling mail, maintains the departmental filing system, processes requisitions, invoices and petty cash forms. The incumbent will also prepare reports for Council and Committees, reviews content for necessary materials, schedules appointment and meetings, and undertakes special projects as required. Additional duties include, compiles information and assistance to internal and external contacts, assists with the organization and coordination of departmental events, and may supervise, assign and review work of clerical staff, as required. Performs related work as required.

The ideal candidate requires the ability to:
• Communicate effectively, orally and in writing;
• perform duties with minimal supervision;
• exercise initiative and sound judgement, tact and diplomacy;
• relieve superiors of administrative detail;
• maintain and control a variety of records, files, documents and related material;
• establish and maintain effective working relationships with a wide range of contacts;
• supervise the work of clerical staff, as required.

Qualifications include grade 12 supplemented by completion of a post-secondary certificate in Local Government Administration plus 3 years related experience or an equivalent combination of education, training and experience. Considerable knowledge of business English, spelling, punctuation and of modern office practices and procedures, departmental rules, regulations, policies, practices and procedures. This role also requires sound knowledge of general functions of the various City departments. The role also requires superior clerical aptitude and skill in the use of software applications used in the work. (E.g. SAP, eAgenda, Microsoft Office Suite). Driver’s Licence for the Province of British Columbia is required.
If you are looking for a rewarding career with the City of Burnaby and have the knowledge, skills and abilities listed above, we strongly encourage you to apply!

Please submit your application no later than Friday, July 28, 2023.

Copies of relevant professional certificates or degrees will be required at the time of the interview. We thank all candidates for applying, but only those short listed will be contacted

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