Capital Regional District
Corporate Grant Analyst
Finance & Technology – Local Services & Grant Management
Competition Number: 23/155
Employment Type: Regular Part Time
Hours of Work: 35 hours bi-weekly
Rate of Pay: $39.18 to $44.43 per hour
Review of applications begins: 4:00pm on June 22, 2023
The Corporate Grant Analyst supports the grant administration function for both internal and external grant programs with a focus on local programs in the Electoral Areas. This part-time position also works across the organization to maximize grant revenues to support funding projects contained in long-term capital plans and service-area initiatives.
Typical Duties and Responsibilities
People working in this role can expect to be responsible for performing the following duties. This list is not meant to be comprehensive and other related duties similar in scope and complexity may be performed.
- Researches grant opportunity requests from CRD staff and analyzes options.
- Conducts ongoing environmental scans of new grants opportunities, maintains and pursues grant service subscriptions, and alerts staff of relevant opportunities.
- Provides interpretation of how and where grants are applicable to CRD services and support to staff in navigating the grant processes.
- Responds to ad-hoc requests for assistance from CRD divisions to support grant-related activities.
- Provides support in the development, management, and maintenance of current and new grant registries.
- Provides support and guidance to CRD staff who are developing grant applications to ensure compliance with grant program requirements.
- Ensures documents are approved through the appropriate governance structure.
- Contributes to development of grant-related reports and provides guidance to staff on grant proposals, as required.
- Provides information and analysis services to assist staff in developing staff reports and/or other documentation to support internal and external grant programs and decision-making at all levels.
- Assists in developing key performance indicators to enable measurement of grant performance and gathers and maintains necessary data to support these indicators.
- Provides support in developing and continually improving business processes, forms, procedures, policies and webpages throughout the grants-lifecycle for both internal and external grant programs.
- Assists with the outreach and educational initiatives for CRD staff on policies and processes related to grant administration including offering related training and creating tools to support the program.
- Collaborates with key stakeholders across the organization to ensure relevant information is communicated for process continuity (i.e. grants awards, funding tracking, project progress, program reporting and integration of long-term planning).
- Identifies and develops relationships and collaborations with internal CRD staff, external grant agencies and contacts within Electoral Areas, to support all grant administration related activities.
- Reviews, tracks progress, coordinates, and administers the CRD internal grant programs applications, and communicates regular updates to staff on application status as required.
- Assists in the development of tools and metrics to support the administration of internal and external grant programs.
- Follows all policies, procedures and standards of the CRD.
- Performs other related duties as required.
- Completion of a degree program in a related field and a minimum of three (3) years’ related experience in program administration.
- Working experience in local government and municipal environment is an asset.
- An equivalent combination of experience and education may be considered.
Knowledge, Skills and Abilities
To be successful at the CRD, candidates should have a shared understanding of our Cultural Traits and Statement of Reconciliation with Indigenous peoples. Additionally, ideal candidates would possess the following role-specific knowledge, skills and abilities:
- Demonstrated experience with program administration. Preference may be given to applicants with knowledge of grant application and awarding processes including experience in interpreting standards and qualification criteria of funding programs.
- Proficiency and experience in various computer software including word processing (MS Word), spreadsheet (MS Excel), presentation (MS PowerPoint), content management (MS SharePoint) software and project scheduling programs and databases.
- Excellent communication (verbal and written), interpersonal and customer service skills are required.
- Experience in working in a multi-divisional organization.
- Experience in developing business process and making system and process recommendations for improvements.
- Preference may be given to applicants with experience working with an enterprise (ERP) System, and other business database applications used in the delivery of a business processes, similar to SAP.
- Solution-oriented, energetic team player, who is able to collaborate effectively with diverse groups of staff.
- Demonstrated strong initiative and sound judgment skills.
- Demonstrated analytical, organizational and ‘attention-to-detail’ skills.
- Demonstrated ability to work with minimum direction under pressure, meet strict deadlines and deliver on ever changing priorities.
- Ability to establish and maintain effective relationships with staff, outside agencies and external stakeholders.
We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.