Director of Corporate Administration – District of Coldstream

2 June 2023

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Job Description

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Director of Corporate Administration


The Community
Coldstream is a vibrant, family‐friendly community in the beautiful North Okanagan. It is nestled in the Coldstream Valley, an area known for its agricultural activities, breathtaking views and endless outdoor and recreation amenities. The location allows for a quality lifestyle that is second to none ‐ with quick and easy access to all necessary amenities.
With a stable population of over 11,900, it’s the second largest municipality within the North Okanagan Regional District.

The Position
The ideal candidate will be a dedicated, experienced professional, knowledgeable to work independently but capable of working as part of a strong management team. This exempt, full‐time position will be of interest to a confident professional who thrives in a busy work environment, is self‐motivated and enjoys working with people. If you have a “can‐do” attitude, can build positive relationships, are experienced in leading and mentoring staff and are detailed and results oriented, then we want to hear from you!
Reporting to the Chief Administrative Officer, the Director of Corporate Administration is an exempt position responsible for the overall supervision of the organization’s legislative operations and is responsible for performing the statutory duties of the Corporate Officer pursuant to the Community Charter. The position provides directly, or oversees, the management of the District’s Corporate Services functions, the District’s Bylaw Compliance service and provides parliamentary support for Mayor, Council and the Chief Administrative Officer. The position is responsible for directing and carrying out activities consistent with adopted plans, policies, bylaws, regulations and specifications, supervising staff in carrying out duties and coordinates the activities of the Corporate Administration Department with other departments and senior staff of the District.

Demonstrates authentic leadership by giving guidance and support, a mentor and positive role model. Leads by example with an engaging style. Has a consistent approach to working respectfully with others.

Proven record of being able to inspire, direct,
evaluate people and activities. Sets objectives which are specific and clearly communicated, measurable, realistic and time targeted, and holding people accountable for their results. Seeks out, appreciates and acknowledges input from others.

Understands and interprets social, economic and political trends and issues facing the municipality. Innovative, open‐minded and willing to explore new ideas and approaches.

Builds trust through clear, concise and positive communication. Works collaboratively with others and is sensitive to diverse needs of staff, council and the community. Possess an honest, open and consistent approach to working with people.
Highly ethical, honest, forthright and transparent.

Customer Service
Confidence in ensuring customer needs are identified and addressed; ensuring appropriate consultation with all stakeholders and deliver timely, cost effective and quality service. Simplifies often complex and lengthy matters and runs a department that is service oriented.

Primary Duties & Responsibilities

  • Oversee best practices and protocols regarding Council meeting administration, corporate records management and keep current on legislative changes that affect local government.
  • Oversees the development of policies affecting Corporate Administration services. Assists other staff with policy development applicable to their respective responsibilities.
  • Establish operating procedures, work methods and standards covering the delivery of services in the areas of Council meetings, public notices, corporate records management, and carry out corrective action, as required.
  • Provide advice to District staff, Council and Committee members, including explanation and interpretation of bylaws, meeting protocols, procedures, rules of order and legislative requirements.
  • Oversee local government elections and referenda pursuant to the Community Charter, Local Government Act and Election Act. Serves as the District’s Chief Election Officer.
  • Prepares reports and statistical summaries as necessary for review by the Chief Administrative Officer, Council or other bodies. Reviews and assesses long‐range policy initiatives by the Province or other jurisdictions where they may have an impact on corporate administrative functions.
  • Oversees the administration of the BC Freedom of Information and Protection of Privacy Act (FOIPPA), including file preparation, correspondence and timely response coordination. Designated as the FOIPPA Privacy Coordinator for the District.
  • Prepares, or directs the preparation, of reports and makes recommendations to the Chief Administrative Officer on corporate matters related to the scope of duties of the position.
  • Attends all Council meetings, Committee meetings, public hearings and public meetings as required or directed by the Chief Administrative Officer.

Required Education & Experience

  • Degree or diploma from a recognized post‐secondary institution in Public Administration, Business Administration or an equivalent combination of education and experience.
  • Minimum of five (5) years of increasingly responsible, relevant experience in Municipal Administration at the Deputy or Corporate Officer level.
  • Must have a thorough, and demonstrated knowledge, of municipal legislation including the Community Charter, Local Government Act, FOIPPA, Land Titles Act and other related regulations, policies and procedures .
  • Extensive experience in managing local government elections, and other voting, as the Chief or Deputy Chief Election Officer.

Required Skills & Abilities

  • Exceptional interpersonal, communication, presentation, public relations, problem solving, investigative, decision making, leadership and general management skills.
  • Effective written and verbal communication skills including the ability to prepare comprehensive, concise and clear reports and deliver oral presentations.
  • Ability to multi task, be organized, retain strong attention to detail and be results oriented in a multi‐faceted, fast‐ paced environment with changing priorities.
  • Knowledge of and demonstrated fiscal responsibility in support of budget preparation and control.
  • Ability to work effectively independently and cooperatively in a team atmosphere.
  • Ability to exercise courtesy, tact, diplomacy in the exchange of non‐routine information with other employees, and the employees of private companies and members of the general public.
  • Proficiency in the use of Windows Office applications and extensive knowledge in computer systems relevant to municipal operations. Experience with iCompass software is desired.

This exempt position offers a competitive salary range between $105,000 and $120,000 as well as an extensive benefits package. A criminal record check is required for this position.

Please submit a covering letter and resume in confidence, quoting Competition #2023‐12, by 4:00 p.m. local time on Friday June 23, 2023 to:
Chief Administrative Officer
istrict of Coldstream

9901 Kalamalka Road
Coldstream, BC V1B 1L6