Electronic Disclosure Assistant – City of Richmond

19 July 2023

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Job Description

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The City of Richmond is a diverse and dynamic community in pursuit of our vision
to be the most appealing, livable and well-managed community in Canada.

People l Excellence l Leadership l Team l Innovation

Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community.

Electronic Disclosure Assistant 

The Electronic Disclosure Assistant position is a support role in the Richmond RCMP’s Investigative Services Section. This position is responsible for preparing disclosure packages for all Richmond RCMP Investigative Services files designated under the Major Case Management model. The incumbent will provide administrative and functional support to Investigative Services Units by entering large volumes of data and extensive scanning, converting multi-media formats and providing Major Case Management training to all levels of employees.

Examples of key responsibilities include, but are not limited to:

  • Organize and index large volumes of investigative file materials that make up disclosure packages for submission to Provincial and/or Federal Crown Counsel.
  • Ensure data security, integrity and compliance with established policies, procedures and legislation.
  • Review and edit reports to Crown Counsel for compliance with the current Memorandum of Understanding (MOU).
  • Attend and take minutes for investigative file meetings.
  • Redact large volumes of documents and multi-media for investigative integrity.
  • Prepare and present in-house training materials for all skill levels.
  • Coordinate/upload covert documentation to PRIME and Intellex.
  • Review, code and process all classified expenditures.
  • Prepare photo pack presentations for witness statements.
  • Enter large quantities of entities data on the PRIME database.
  • Create and maintain schedules and training dates for all Investigative Service Units.
  • Purchase and maintain office supplies for all Investigative Services Units.
  • Reserve meeting rooms for internal/external attendees.
  • Perform other duties as required.

Knowledge, Skills & Abilities:

  • Intermediate to advanced knowledge and experience with Adobe Acrobat DC, MS Word, MS Excel, in addition to other standard office software programs.
  • Experience with operating PRIME and JUSTIN is an asset.
  • Experience with TEAM scheduler is an asset.
  • Experience in preparing and presenting training materials for all skill levels.
  • Ability to properly prioritize workloads in time-critical and deadline situations.
  • Ability to think critically and analyze.
  • Ability to interact with RCMP Officers and City employees in a professional and courteous manner.
  • Ability to use REDMS or a similar records management system is preferred.
  • Ability to obtain and maintain an RCMP Enhanced Security Clearance.

Qualifications and Experience:

  • Completion of Grade 12 or equivalent plus a minimum of one (1) year of additional courses in criminology OR an equivalent combination of training and experience.
  • A minimum of two (2) years experience in a RCMP records department. 

The City of Richmond offers a competitive pay and benefits program, attractive incentives and a compressed work day schedule. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada,” please submit your application by following the instructions below:

The City of Richmond uses an applicant tracking system for candidates wishing to view and apply for available career opportunities. For further information regarding position details and to apply, please visit our website at https://www.richmond.ca/city-hall/careers.htm.

We are accepting applications until August 2, 2023

The City of Richmond is an inclusive employer committed to employment equity objectives and invites applications from all qualified individuals. We thank all applicants in advance for their interest; however, only those under consideration will be contacted. If you are unsuccessful, please accept our appreciation for your interest. No telephone inquiries please.
This position is restricted to those legally entitled to work in Canada.