Executive Director – Local Government Administration Association – Alberta

13 July 2023

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Job Description

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Local Government Administration Association

Strength Through Networking

Executive Director

The Board of Directors for the Local Government Administration Association of Alberta (Association) is seeking an independent and driven leader to serve as the Executive Director of the Association.

About LGAA
LGAA is a member-based not-for-profit organization that supports excellence in municipal government administration by providing training, leadership development, and professional networking opportunities to facilitate the exchange of ideas between municipal administrative leaders in Alberta.
 
Our growing membership base consists of over 270 municipal administrative professionals who work in diverse roles in all types of municipalities and municipal organizations across Alberta. In addition to building professional capacity within the municipal sector, we act as a liaison to the Government of Alberta to provide technical input on provincial legislation, programs, and other matters that impact Alberta’s municipal governments.

The Association operates with an annual budget of approximately $250,000. Our primary services include:

  • An annual conference, trade show, and golf tournament.
  • Five day-long regional zone meetings.
  • Online webinars and workshops to support the professional development interests of Alberta’s municipal administrative sector.
  • Two weekly newsletters to inform members and promote events and job opportunities.

 
Responsibilities
The Executive Director is responsible to:

  1. Implement LGAA’s 2022-2026 Strategic Plan.
  2. Organize, promote and manage all LGAA professional development and networking events including the annual conference, trade show, golf tournament, regional zone meetings, and online education programs (approximately six per year).
  3. Provide governance support to the Board of Directors and related committees including preparation of meeting agendas, minutes, and meeting specific tasks.
  4. Financial management of the association including preparation of an annual budget, quarterly and annual financial reports, bank reconciliations, payables and receivables, grant applications, grant reporting, investments, and basic bookkeeping tasks.
  5. Develop promotional materials and deliver presentations to municipal administrative leaders to promote the value of membership in LGAA.
  6. Keep the Association’s website up to date with current information and a calendar of events.
  7. Manage the delivery of the Association’s non-event programs such as the annual awards, professional development scholarship program, and member rebate program.
  8. Publish a bi-weekly newsletter for members and a bi-weekly events newsletter for non- members.
  9. Communicate and collaborate with stakeholders including sponsors, Alberta Municipal Affairs, and other municipal associations across Alberta and Canada.
  10. Organize the annual general meeting and support the annual board election process.
  11. Review and present updates to the Association’s policies and bylaws as needed.
  12. Prepare letters, reports, and correspondence.

 
Reporting Structure
The Executive Director reports to the nine-member Board of Directors with specific direction from the Executive Committee consisting of LGAA’s President and two Vice Presidents.

Required Skills

  • Experience in planning and management of events.
  • Experience in budgeting, accounting, and financial oversight.
  • Proficient in Microsoft Office.
  • Ability to work independently with minimal direction.
  • Highly organized and experienced in an administrative setting.
  • Strong verbal and written communication skills.
  • Demonstrate professionalism and ability to develop and maintain positive relationships with members and key stakeholder organizations.

 
Desired Skills

  • Knowledge of municipal government operations and ability to identify trends in the professional development needs of Alberta’s municipal administrative leaders.
  • Experience in governance and provision of support to a board or committee.
  • Skilled in marketing and promotions.
  • Experience in website maintenance.
  • Experience in software including:
    • online meeting software such as Zoom or Microsoft Teams,
    • accounting software such as QuickBooks,
    • design software, and
    • recording and posting of videos on YouTube.
  • Creative problem solver that can present solutions to the Board.
  • Passionate about the municipal government sector and the needs of current and future municipal administrative leaders.

 Available Training and Support for the Executive Director
There are no employees available for support. LGAA contracts with one service provider to support website updates and for troubleshooting any issues with Wild Apricot, which is our online event registration system and membership database. All other duties must be carried out by the Executive Director or be subcontracted out by the Executive Director with the approval from the Board.

The outgoing Executive Director is available to train the incoming candidate to support a successful transition of administrative oversight of the Association.

Location
The individual may live and work in any part of Alberta subject to suitable access to high-speed internet service. The Executive Director is responsible to provide their own work space and store Association materials including files, banners, materials, and audio-visual equipment.

Hours of Work
The Executive Director may set their own working hours. The role currently involves an estimated 1,500 hours per year, but the total number of hours depends on the scope of events being offered, the extent that volunteers are used, potential changes in initiatives, and personal efficiency.

Structure of the Position
The Executive Director position may be structured as a multi-year contract based on a fixed monthly fee; however, the Board of Directors may consider other proposals including an employer-employee relationship.

Compensation
The current budget for the position ranges from $75,000 to $85,000 per year and does not include any health or dental benefits. There are opportunities for growth in compensation based on growth in the Association’s revenue.

How to Apply
Qualified candidates are invited to submit a cover letter and resume to LGAA President, Jason Wallsmith at president@lgaa.ab.ca. The position will remain open until a suitable candidate is found.

Questions may be directed to Jason Wallsmith at 587.727.0602 or president@lgaa.ab.ca.