Program Assistant – Metis Nation British Columbia

11 April 2023

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Job Description

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Métis Nation British Columbia

Program Assistant

#23-043
Ministry of Culture, Heritage and Language

Positon: Temporary Full-Time (37.5 hours per week)
(Approximate end date is March 31, 2024)
Location: Provincial office – Station Tower (13401–108th Avenue, Surrey)
Closes:  Posting will remain open until filled and will close without notice
Classification: Administrative 2      
Salary Range: $49,000 to $57,000 annually

ABOUT MÉTIS NATION BRITISH COLUMBIA:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation  in recognition  of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

MNBC’s KAA-WIICHIHITOYAAHK (We take care of each other) Initiatives offers employees a competitive total compensation package including:

  • comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
  • 15 paid days per year for statutory and
  • cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
  • carpool, parking & public transit subsidies (Provincial Office only)
  • educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
  • remote workplace supports.
  • internal advancement & redeployment opportunities

ABOUT THE OPPORTUNITY
Reporting to the ADI Operations Coordinator, the primary objective of the Program Assistant is to provide administrative and program support to the Ministry of Culture, Heritage and Language (CHL) teams.

KEY DUTIES AND RESPONSIBILITIES

  • Provide program and administrative support throughout the day-to-day operations including scheduling meetings, taking meeting notes and handling electronic inquiries or directing citizens to appropriate individuals within CHL and the Amelia Douglas Institute.
  • Provide support to CHL Coordinators in a variety of program related activities, which may include: developing program posters and communications, managing social media account, processing mail outs, preparing financial documents for vendor payment; and installing artist exhibitions at head office.
  • Support events, workshops or initiatives hosted or attended by CHL, activities might include: technical support for virtual meetings, coordinating travel for in person events/initiatives, representing the CHL Ministry at public events, event planning and support during events.
  • Collect, organize, and maintain data collected from various program initiatives
  • Perform a variety of administrative duties, including filing, photocopying, binding, scanning, sorting, filing, and maintaining records in a confidential manner

 
THE IDEAL CANDIDATE

  • Note : Combination of relevant experience, education, and training will be considered.
  • A diploma or bachelor’s degree in a relevant field, including: Administration, Social Work, Arts, Indigenous Studies, Cultural Studies, Human Services.
  • Two (2) years of experience providing administrative assistance or project support.
  • Knowledge of office management systems and procedures, including online scheduling systems.
  • Proven ability to proofread documents for formatting, grammatical, and spelling errors.
  • Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
  • Demonstrated ability to effectively communicate both verbally and in writing, ensuring a high degree of confidentiality is maintained.
  • Proven ability to utilize strong interpersonal skills to deal with others effectively.
  • Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision.
  • Proven ability to utilize, adapt and embrace new technologies, including Word, Excel, Canva and others

OTHER COMMENTS

  • Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
  • There will be a need to attend meetings and events which may require work and travel outside of normal business hours.
  • Ability to provide a satisfactory Criminal Record Check.

 
The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.
 
Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Indigenous (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.
 
PLEASE NOTE THAT CANDIDATES MUST APPLY using “Program Assistant – #23-043” in the subject line of the email.
Please send your resume and cover letter to:
 
Avery Cole
ADI Operations Coordinator Métis Nation British Columbia
Email: acole@mnbc.ca