Project Facilitator I – Project Facilitation (DBL) – City of Vancouver

19 July 2023

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Job Description

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Project Facilitator I – Project Facilitation (DBL)

Requisition ID: 39058 

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function
This position is responsible for coordinating and facilitating projects through all City review and approval processes, which involves the preliminary assessment of moderately complex projects and assessing project issues and overall viability of proposals.

Specific Duties & Responsibilities

  • Acts as the primary contact for a project, and maintains constant liaison with project teams having a review/approval function, the project applicant and their representatives
  • Organizes and coordinates public consultation processes and handles queries and comments from interested citizens
  • Chairs public meetings, explain projects to neighborhood groups, and coordinates public presentations of other staff members
  • Establishes and oversees a schedule for project processing, coordinates detailed project reviews by project teams, and also schedules, chairs and documents coordinated review meetings
  • Ensures that resolution is reached on project issues, facilitates the resolution of conflict between review staff, applicant and community if required, and facilitates negotiations of conditions of approval and clearances

Education and Experience:

  • Completion of a University degree in Planning, Architecture, or a related field and sound-related experience in urban development and/or project management, or an equivalent combination of training and experience
  • Experience in a related position with project coordination work of a technical and regulatory nature

Knowledge, Skills and Abilities:

  • Thorough of the processes, roles, and responsibilities in the review and approval of projects
  • Considerable knowledge of municipal processes, City by-laws, and roles and responsibilities in the review and approval of projects is an asset.
  • Ability to gain cooperation and support of individuals with divergent expectations and objectives and to negotiate changes
  • Ability to coordinate team meetings, provide direction to members and establish responsibilities and commitments to schedules and target completion dates; to manage, chair and speak at large public meetings having controversial subjects under discussion
  • Ability to meet transportation requirements
  • Ability to make presentations to official bodies and community groups
  • Ability to interpret complex agreements, coordinate and prepare reports and to coordinate multiple projects in various stages of development.
  • Ability to coordinate multiple project

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Development, Buildings & Licensing (1250) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: August, 2023 

Salary Information: Pay Grade GR-029: $47.57 to $56.25 per hour

Application Close: July 28, 2023

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion

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Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

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