Project Manager I – City of Vancouver

28 June 2023

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Job Description

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Project Manager I

Requisition ID: 38896 

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function 
The Project Manager manages multiple Level 1 and Level 2 (small/medium size) projects, initiatives, or events, as defined by the Streets Program Management Framework. The Project Manager is involved in all phases of the projects including planning, execution, control and closeout. Assembles and manages project teams to successfully deliver the assigned projects. Responsible for the timely delivery and high level quality of projects within budget. Regularly reports on the status of each project to the Section Head, Capital Program Delivery, and Streets Design Branch Manager. Projects and initiatives may entail or result in the re-assignment of responsibilities between staff or organizational units within the City, and in the reduction of or increase to staff complement

Key Contacts and Reporting Relationships
The position reports to the Section Head, Project Delivery (Project Manager II) and manages a small team comprised of unionized staff. Receives sponsor assignments from other Section Heads and Branch Manager in Streets Design and reports back on a regular basis on work progress and issues. Consults and works with key business stakeholders and user representatives to ensure that their requirements are well understood and addressed. Works with service vendors, contractors and consultants on an as-needed basis.

Specific Duties & Responsibilities

  • Manages all aspects of Level 1 and Level 2 (small/medium size) projects, initiatives, or events, as defined by the Streets Program Management Framework.:
  • Manages project teams to successfully deliver projects. The team members could be internal departmental staff or external temporary staff or consultants. Has full responsibility for managing staff, including internal and external hiring. Makes effective recommendations to project sponsors on engagement of consultants. Assigns work to project team members, specifying deliverables, timelines and quality expectations. Monitors performance of project team members and takes corrective actions if required. Coaches and mentors team members.
  • Plans out the projects in detail, clearly identifying project scope, budget and schedule as well as project risks, project organization and project management approach. Participates in confidential planning that may have City-wide operational and financial implications. Ensures that areas such as security, operational sustainment and human factors are well considered and addressed as part of the project. Documents the plans in a project charter document, as well as other documents defined in the Streets Program Management Framework. Follows Engineering PMF and other Engineering requirements (such as the Quality Management System – QMS)
  • Executes projects according to the approved Project Charters. Organizes and leads meetings with project team, stakeholders and vendors as needed and manages actions arising from them. Facilitates stakeholder inputs to arrive at optimum solution. Identifies and proactively manages project issues and risks. Manages project costs to approved budget. Ensures that project performance meets expectations in terms of timelines and scope completion. Implements adequate internal controls for reporting to senior Management. Conducts regular project status meetings with project team members. Regularly reports on project status.
  • Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders. Organizes and conducts a lessons-learned session. Documents and presents a project closeout analysis. Manages project documentation.
  • Other duties/responsibilities as assigned

Education and Experience:

  • Bachelor’s degree in Engineering or Business Administration and a minimum of three years’ related experience managing complex business projects or initiatives, or an equivalent combination of education, training and experience
  • Training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute).
  • Experience in hiring, developing and managing staff in a Collective Bargaining environment.

 Knowledge, Skills and Abilities:

  • Good understanding and interest in current technologies and issues related to IT infrastructure and IT systems development and operations.
  • Ability to write effectively, prepare status reports and summaries.
  • Ability to speak effectively in public through formal and informal meetings and presentations.
  • Ability to communicate effectively with different stakeholders.
  • Ability to manage large workloads and multitask effectively.
  • Ability to exercise sound judgment in assigning and supervising work of others.
  • Ability to develop and maintain effective working relationships with technical and professional staff, as well as customer departments.
  • Ability to analyze and solve problems and take decisions or make recommendations based upon thorough analysis of facts.
  • Ability to focus on details, while maintaining a balanced high-level view of an assignment.
  • Ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both customers and team members.
  • Ability to resolve conflicts arising within the project team or in interactions with customers in the most advantageous manner to all parties involved.
  • Ability to manage change and assist others with adapting to change.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Engineering Services (1300) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: August, 2023 

Position End Date: June, 2025 

Salary Information: Pay Grade RNG-080: $92864 to $116070 per annum

Application Close: July 11, 2023

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion

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