Senior Program Analyst, Grants and Asset Management
Finance & Technology – Local Services & Grant Management
Competition Number: 23/156
Employment Type: Auxiliary (Up to 18-month term)
Hours of Work: 70 hours bi-weekly
Rate of Pay: $44.43 to $50.34 per hour (plus 14% in lieu of benefits)
Review of applications begins: 4:00pm on July 4, 2023 and will remain open until filled
The Capital Regional District (CRD) is the regional government for 13 municipalities and three electoral areas on southern Vancouver Island and the surrounding Gulf Islands, serving more than 432,000 people.
Our administrative boundaries span the Traditional Territories of many First Nations, all of whom have a long standing relationship with the land and waters from time immemorial that continues to this day.
We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences.
The Senior Program Analyst, Grants and Asset Management supports these two core areas:
- Corporate Grants: The Senior Program Analyst administers grant programs both for internal and external grant programs to maximize grant revenues to support funding projects contained in long-term capital plans and service-area initiatives.
- Corporate Assets: The Senior Program Analyst provides support and assistance to divisions across the organization to improve their asset management practices and maintain alignment with the corporate asset management policy, strategy, standards and procedures.
The term of this position is expected to be approximately 18 months.
Typical Duties and Responsibilities
People working in this role can expect to be responsible for performing the following duties. This list is not meant to be comprehensive and other related duties similar in scope and complexity may be performed.
- Responds to ad-hoc requests for assistance from divisions to support grant and asset management activities.
- Facilitates goal setting and establishes lead and lag key performance indicators to enable measurement of performance and gathers, maintains or provide advice on the necessary data to support these indicators.
- Develops, manages, and maintains current and new grant registries, and guides service divisions with the development of registries related to asset management corporate standards.
- Develops and facilitates a prioritization process for decision-making at all phases of program management.
- Provides information and analysis services to assist staff in developing staff reports related to the asset and/or grants programs.
- Ensures documents are approved through the appropriate governance structure.
- Develops, maintains, gathers and provides advice to divisions as necessary to timely meet reporting needs at all levels (i.e. Management, Committees/Commissions, Board, & Government Agencies)
- Follows all policies, procedures and standards of the CRD.
- Performs other related duties as required.
- Researches and alerts staff of relevant training opportunities, seminars and grant opportunities and maintains a database of organizations (governments and others) that provide these services and provide guidance on how and where they may be applicable to CRD operations.
- Registers the CRD as a potential recipient of information from relevant external organizations and maintains external service subscriptions.
- Develops corporate and external grant-related reports and provides guidance and advice to staff on grant activities.
- Reviews, advises, tracks progress, and reports on internal/external grant applications for compliance to grant requirements and sends regular updates to staff on application status as required.
- Collaborates with divisions and key stakeholders to ensure relevant information is communicated for process continuity (i.e. grants funding, long-term planning, and capital reserves).
- Leads the development and improvement of current and new grant programs, including business processes, forms, procedures, policies, and webpages throughout the grants-lifecycle for internal and external grant programs.
- Provides advice and guidance to the Corporate Grant Analyst.
- Contributes to and coordinates collaborative projects related to actions in the Corporate Asset Management Strategy.
- Analyzes asset management data and information as part of asset management activities.
- Supports internal asset management training and external knowledge sharing within the regional community of practice.
- Completion of a degree program in a related field and three to five years’ related experience, which may include program administration and/or program management and/or work in a government environment.
- Certifications in asset management and project management are an asset.
- An equivalent combination of experience and education may be considered.
Knowledge, Skills and Abilities
To be successful at the CRD, candidates should have a shared understanding of our Cultural Traits and Statement of Reconciliation with Indigenous peoples. Additionally, ideal candidates would possess the following role-specific knowledge, skills and abilities:
- Working knowledge of asset management practices in operations and maintenance, long-term capital planning, multi-criteria decision-making, and/or financial planning.
- Strong project management skills.
- Extensive experience in technical/staff report writing. Knowledge of grant application and awarding processes including experience in interpreting standards and qualification criteria of government funding programs.
- Extensive knowledge, skill and ability to use various computer software such as word processing, spreadsheet (Excel), SharePoint and project scheduling programs and databases.
- Excellent communication (verbal and written), interpersonal and customer service skills are required.
- Experience in working with fund accounting in a multi-divisional organization.
- Experience in developing business systems and making system and process recommendations for improvements.
- Preference may be given to applicants with experience working with a large enterprise (ERP) System, preferably SAP, and other business database applications used in the delivery of a business processes.
- Working knowledge of centralized processing staff reports and applications in a large and diverse organization.
- Demonstrated strong initiative and sound judgment skills.
- Demonstrated analytical, organizational and ‘attention-to-detail’ skills.
- Demonstrated ability to work with minimum direction under pressure, meet strict deadlines and deliver on ever changing priorities.
- Ability to establish and maintain effective relationships with staff and outside agencies.
We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.